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Monday, November 7, 2022

Vacancy – Administrative Assistant

 


BACKGROUND INFORMATION.

Career Options Africa, is a HR Consultancy firm specialized in Recruitment, HR outsourcing and immigration support within the East Africa Region with Offices in Kenya, Uganda, Tanzania Rwanda, Democratic Republic of Congo, Burundi, South Africa and Nigeria.

In order to enhance our operations, COA seeks to fill the above position with a suitably qualified and competent Administrative Assistant with experience working in a busy business environment.

 

THE JOB

To provide support to our team, assist in daily office needs and manage the company`s general administrative activities.

The administrative Assistant will be trusted with various office and out of office duties including handling incoming and outgoing communications.

 

Duties and Responsibilities

  • Ensure timely payment of salaries, statutory deductions and company taxes
  • Effective, timely, accurate and well-organized documentation and filling of documents related to staff consultants, trainers, purchases, office documents such as revenue, expenditure and contracts
  • Preparation and administration of monthly office budget
  • Conduct client field visits
  • Conducting online applications and renewal of immigration documents for foreign employees outsourced for the company clients, and following up the process to completion.
  • Handling salary advance requests including frame works on informing Payroll accountant for recovery.
  • Stamping and scanning of contracts and other documents
  • Preparation of cheques and transfer forms as requested by payroll accountant.
  • Timely delivery of payment documents to banks including letters, transfer forms etc
  • Managing staff files
  • Ensure office is kept clean and secure
  • Provide support in organizing meetings, interviews and conferences.
  • Performs miscellaneous job-related duties as assigned

 

Minimum Qualifications

  • The job holder should have the following qualifications:
  • Bachelor’s Degree in Business Administration or any related field
  • Two years’ experience as an Administrative Assistant or Office Admin Assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers.
  • Proficiency in MS Office

 

THE RIGHT PERSON FOR THE JOB

The ideal candidate should possess the following skills and competencies;

  • Excellent time management skills and the ability to prioritize work
  • Excellent written and oral communication skills
  • Excellent word processing and IT skills
  • Ability to work under pressure and to meet tight deadlines
  • Excellent organizational and time management skills
  • Excellent interpersonal skills
  • A very high level of professionalism, integrity, attention to detail and organization are essential for the role.

HOW TO APPLY

Visit www.careeroptionsafricagroup.com  and www.hreastafrica.com  for more details on this position.

Send CV only to [email protected] by 25th november 2022 with subject heading, as Administrative Assistant. However, applications will be reviewed as they are received, and qualified candidates called for interview as soon as their CVs are received.

Candidates who do not hear from us by this date should consider their applications unsuccessful.

 

PLEASE NOTE: APPLICANTS ARE NOT REQUIRED TO MAKE ANY PAYMENTS TO ANYONE DURING ANY STAGE OF THE RECRUITMENT PROCESS.